Conducting Effective Board Meetings (Henry Goodman)

If your condominium board meetings last longer than an hour, or if the business portion of your homeowner meetings last longer than an hour, you’re doing something wrong. The open Q&A section of the owners’ meeting should not be longer than 60 minutes.

One function of a strong chairperson is to ensure that board meetings and unit owner meetings are conducted with courtesy. Procedures should be established in advance by the board and announced before the start of the meeting.

A strong chairperson need not be a member of the board, but should be an attorney or some other person who can keep the meeting in order. While persons should be permitted to speak at owners’ meetings during the period allotted to them, one minute per speaker is considered a long time. It is recommended that at board meetings, 15 minutes total be given to owners to present community issues. The rest of the meeting time should be for the board to deal with affairs of the condominium association.

Unless your association rules state otherwise, Robert’s Rules of Order are not mandated parliamentary procedure for your meetings. It is usually better to devise a more simplified set of rules for your particular association.

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About cozbycpa

Heather L. Cozby is a CPA on the South Shore and Cape Cod. The managing partner of Cozby & Company, LLC, Heather has the resources and experience necessary to provide quality professional services on a timely basis and at a reasonable cost. She specializes in tax planning & preparation; audit, review & compilation services; management advisory services; bookkeeping; and accounting. Her unique niche is in working with homeowners’ associations and condominium trusts, advising with rental real estate, and providing outsourced financial consulting for mid-sized companies. She is more entrepreneurial than most accountants, and offers the best of both worlds - providing the services of a larger firm while retaining the ability to connect with her clients on a personal level.
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